Managed virtual assistants
Affordable managed virtual assistant services
A managed VA team for founders, Vistage chairs, coaches, consultants and small businesses. Inbox, calendar, CRM, research, data entry and admin, done by a team during US business hours. $10 to $15 an hour, by the skills the work needs, with a team lead who supervises the work and a QA check on every task included in the rate.
What we handle
Everything draining your day
If it is repetitive and does not need your expertise, we take it off your plate.
Included
Email and calendar
Triage, drafts, scheduling and reminders.
Included
CRM and follow-up
Leads updated, deals tracked and follow-ups sent on time.
Included
Research and data
Prospect lists, market research, data entry and reporting.
Included
Operations and admin
SOPs, project tracking, document prep, invoicing, payment follow-up and general admin.
Included
Customer support
Support inboxes and chat answered from your playbook, with anything unusual passed to you.
Included
Calls and verification
Cold calling and follow-up calls, plus phone number and email verification.
Included
Marketing and content
Social media scheduling, newsletters and content repurposed for your review.
Included
AI tools
AI tool management and prompt building, with a person checking every result.
Results
Up to 200 hours saved per client, per month
Our VA teams save an agency owner in Phoenix 200 hours a month on data work, an Indianapolis marketing agency 100+ hours on client accounts and support, and a Boston speaker 80+ hours finding and pitching speaking gigs. See more client results.
What's included
$10 to $15 an hour, by the skills the work needs
Simple admin sits at the lower end; CRM automation, research, reporting and specialized work sit higher. Every rate includes the team lead and QA. Prefer a fixed monthly price? We offer monthly retainer packages on request.
Included in every engagement
- ✓A team on your account, with a lead who briefs the assistants and reviews the work
- ✓A QA check on every completed task
- ✓US business hours, with a lead you can message directly
- ✓Hours tracked by your team lead; you pay only for hours worked
- ✓A different person on your account at no extra cost if someone is not the right fit
- ✓No setup fee; one-week trial on real work, then month to month
Work we cover
- ✓Inbox and calendar management
- ✓CRM updates, follow-ups and automations
- ✓Prospect and market research
- ✓Data entry, reporting and project tracking
- ✓Customer support inboxes and chat
- ✓Cold calling, follow-up calls, and phone number and email verification
- ✓Social media scheduling, newsletters and content repurposing
- ✓Invoicing, payment follow-up and client onboarding
- ✓Lead lists, contact research and data cleaning
- ✓Ecommerce listings, orders and inventory
- ✓Real estate lead lists, skip tracing and listing admin
- ✓Meeting, event and speaker coordination
- ✓AI tool management and prompt building
- ✓SOPs, document prep and general admin
- ✓Specialist support for Vistage chairs, coaches and consultants
Our specialties
VA support built for your kind of work
Founders and small businesses rely on us for day-to-day support, and three groups get specialist teams.
Specialty
Vistage chairs
Meeting logistics, speakers, member follow-ups and CRM. VA for Vistage chairs.
Specialty
Founders and small businesses
Reliable day-to-day support for growing businesses, so your time goes to the work that grows them.
Offshore virtual assistants
What an offshore virtual assistant means here
An offshore virtual assistant works for you from another country at a lower rate. What decides whether it works is who manages them, when they work and how your accounts are handled. Here is how we do it.
Where
A US company, a team in Dhaka
Opteamus LLC is a US company based in Torrance, California. The assistants doing your work are based in Dhaka, Bangladesh, English-fluent, trained and managed by our own leads.
When
US business hours
The team works on US time, so your inbox, calendar and CRM are handled during your day and you can reach your team lead live.
Who manages
A lead and a QA check, in the rate
A team lead briefs the assistants and reviews the work, and QA checks completed tasks. You delegate to one person and never manage a freelancer on your own.
Your accounts
Inside your own tools
The team works inside your inbox, calendar and CRM rather than copying data out. Logins stay in a password manager, every team member signs an NDA and managers monitor the browsers the team works in.
Why managed
A team, not a freelancer
Most VA services hand you one person and leave you to manage them. We put a lead and a QA check around the work, use AI to get it done faster with a person validating every result, and if someone is not the right fit, we change who works on your account at no extra cost. Opteamus LLC is a US company based in Torrance, California. Our team works from Dhaka, Bangladesh, during US business hours, which is how we keep offshore rates.
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FAQ
Common questions
How much does a managed virtual assistant cost?
Opteamus managed VA support starts at $10 an hour, with QA and management included. Your exact rate depends on the skills and hours the work needs. See how VA prices compare.
Is there a trial?
Yes. Managed VA engagements start with a one-week trial, so you can judge the work before you commit.
Is it one assistant or a team?
A team. The people doing your work are backed by a lead who manages them and a QA layer that checks the work, so you never manage a freelancer on your own.
What hours do you work?
US business hours. Our team is based in Dhaka, Bangladesh, and works on US time, so you can reach us live during your working day.
Is there a contract?
No long-term contract. It runs month to month.
Who supervises the work?
A team lead assigned to your account. The lead briefs the assistants, reviews output before it reaches you, tracks hours and handles replacements. QA sits on top of that and checks completed tasks, so a supervisor and quality control are part of the hourly rate, not an extra charge.
How do I hand work to the team?
Send tasks the way you already work: email, a shared task list or a message to your team lead. The lead briefs the assistants, the work gets done, QA checks it and it comes back to you. Recurring work such as inbox triage or CRM updates is set up once and then runs without you asking.
How are hours tracked and billed?
You pay for the hours worked, at the hourly rate confirmed on your discovery call. Your team lead tracks the hours, and QA and management are included in that rate rather than billed separately.
How does the one-week trial work?
We start with the real work, not a demo. You give us a week of tasks, the team does them with QA on every task, and at the end of the week you decide whether to continue. The trial applies to managed VA support.
What is an offshore virtual assistant?
A virtual assistant who works for you remotely from another country, usually at a lower rate than a US hire. At Opteamus the assistants are in Dhaka, Bangladesh, work US business hours, and are managed by a team lead with QA on every task, so you get the offshore rate without managing the person yourself.