Outsourced accounting
Outsourced accounting services for small business
The whole accounting function run for you: bookkeeping, bills paid on time, invoices collected, payroll processed, the month closed and statements on your desk, with a chartered accountant (CA) level director reviewing the work. Your CPA keeps the tax return.
Scope
What outsourced accounting covers, and what it does not
Bookkeeping records what happened. Outsourced accounting also runs the processes around it. Here is the line we draw.
| Function | Included | Stays with your CPA or you |
|---|---|---|
| Bookkeeping | Transaction coding, bank, card and loan reconciliations, fixed asset and prepaid schedules | |
| Accounts payable | Bills entered and coded, approval queue prepared, payment runs scheduled, vendor statements reconciled. Details | You approve every payment |
| Accounts receivable | Invoices issued, payments applied, aging reviewed, reminders and follow-ups sent. Details | Credit decisions and write-offs |
| Payroll | Hours and changes collected, each run prepared in your payroll system for approval, every run recorded in the books. Details | Payroll tax filings run through your payroll provider |
| Month-end close | Accruals, deferrals, intercompany and balance sheet reviews on a fixed close calendar | |
| Reporting | Profit and loss, balance sheet, cash flow and the management schedules you ask for, reviewed by our CA-level director before they reach you | Budgeting and CFO advice |
| Tax | Year-end package prepared for your CPA: trial balance, reconciliations, fixed asset and loan schedules, 1099 data | Tax returns and tax advice |
Results
What our accounting team has changed for clients
Lenhoff Properties
Month-end close from 15 to 20 days to 5
Buildium and Xero reconciled every month, with more than half of transactions categorized automatically.
Medical supplies company, US
Invoicing from monthly to daily
Bills caught up and paid on a weekly run, with zero overdue vendor balances within six weeks.
J&M Family Initiative
A 15%+ earnings gap found before a purchase
The target's P&L rebuilt from a year of bank data; the client bought well below the asking price.
J&M Properties
Duplicate cleaning costs removed
Three properties benchmarked against documented management costs on Buildium.
Cost
What outsourced accounting costs at $15 an hour
Estimates based on the hours these scopes usually take; your rate is confirmed after we see your accounts. See the full bookkeeping cost comparison for US and offshore alternatives.
| Scope | Typical hours a month | Estimated cost |
|---|---|---|
| Bookkeeping and monthly statements | About 20 | About $300 to $500 |
| Bookkeeping plus payables, receivables and payroll | About 40 to 80 | About $600 to $2,000 |
| Full back office with a dedicated accountant | 160 | About $2,400 to $4,000 |
How it works
From a free call to a closed month
Step 1
Free call
We map which functions you want to hand over, the volumes, the software and any backlog, and confirm your rate.
Step 2
Secure access
Access to your accounting, payroll and bill-pay systems comes through a password manager, never by chat or email. You keep ownership and admin rights.
Step 3
Process handover
We document each process as we take it on: approval limits, payment days, invoice terms, payroll calendar and close calendar.
Step 4
Weekly rhythm, monthly close
Bills, invoices and payroll run on their weekly cycle. The month closes on a fixed date and statements go to you and your CPA.
Why Opteamus
A full accounting team at offshore rates
Our accounting team is led by a Director of Accounting and Finance with CA-level expertise who oversees QA review. We do not prepare tax returns; your CPA keeps that work. Opteamus LLC is a US company based in Torrance, California. Our team works from Dhaka, Bangladesh, during US business hours, which is how we keep offshore rates. Accounting firms can use the same team under their own brand through white label accounting.
FAQ
Common questions
What is the difference between outsourced accounting and outsourced bookkeeping?
Bookkeeping records transactions and reconciles accounts. Outsourced accounting adds the processes around the books: paying bills, collecting invoices, running payroll, closing the month on a calendar and producing statements someone has reviewed. If you only need the books kept, our bookkeeping services for small business page is the better fit.
How much do outsourced accounting services cost?
Opteamus charges $15 to $25 an hour, depending on the skill the work needs. A small business that hands over bookkeeping, payables, receivables and payroll usually needs about 40 to 80 hours a month, which is about $600 to $2,000. A full-time dedicated accountant is about $2,400 to $4,000 a month at 160 hours. Monthly retainer packages are available on request. These are estimates; your rate is confirmed after we see your accounts.
Do you replace my CPA?
No. We prepare the year-end package your CPA needs, including a reconciled trial balance and the schedules behind it, and your CPA prepares the return and gives tax advice. We do not prepare tax returns.
Who approves payments?
You do. We prepare the payment run with bills coded and supporting documents attached. Nothing is paid until you approve it in your bill-pay or banking system.
Which software do you work in?
Yours. QuickBooks Online and Desktop, Xero, Bill.com, Gusto and the other common small business tools. You keep ownership and admin access; we work inside your accounts.
Can you take over if my books are behind?
Yes. The backlog is entered and reconciled first as a catch-up project, then the monthly rhythm starts. See catch-up bookkeeping for how that works.
How do you protect my data?
Access is granted through a password manager, never shared in chat or email, and is limited to the systems the work needs. Our team works on monitored machines during US business hours, and you can revoke access at any time.
What hours do you work?
US business hours. Our team is based in Dhaka, Bangladesh, and works on US time, so you can reach your accountant live during your working day.
Hand over the accounting
We reply the same business day.