Virtual assistant for executive coaches
Virtual assistant for executive coaches
A managed VA team that runs the business side of your coaching practice: scheduling, client onboarding, invoicing, content and admin, during US business hours.
What we handle
Scheduling, onboarding and invoicing for your practice, handled
A managed team takes it off your plate, with QA built in.
Included
Scheduling
Discovery calls and sessions booked across time zones, with reminders.
Included
Client onboarding
Contracts, intake forms, welcome emails and session prep.
Included
Invoicing and follow-up
Invoices sent and payments followed up on time.
Included
Content support
Repurposing your ideas into LinkedIn posts and newsletters for your review.
Hours and cost
What a coach's VA usually costs
You pay for hours worked, $10 to $15 an hour, by the skills the work needs, with the team lead and QA included. These are estimates to size the budget; we confirm your rate and hours on the discovery call.
Estimate
Solo coach, about 20 hours a month
Scheduling, inbox triage, invoicing and session prep. About $200 to $300 a month.
Estimate
Growing practice, about 40 hours a month
Adds client onboarding, CRM upkeep and content repurposing. About $400 to $600 a month.
Estimate
Coach who also speaks, about 80 hours a month
Adds speaking-gig research and pitching, event logistics and follow-ups. About $800 to $1,200 a month. A Boston speaker saves 80+ hours a month this way.
Compare
US freelance or subscription VA
Upwork's guide puts US freelance VAs at $18 to $35 an hour; subscription services run from $390 a month for 10 hours to $2,600 for 40 hours. See the sourced comparison.
Why Opteamus
A VA team that knows how coaches work
We support executive coaches regularly, so we understand the discretion and reliability a coaching practice needs. Opteamus LLC is a US company based in Torrance, California. Our team works from Dhaka, Bangladesh, during US business hours, which is how we keep offshore rates.
FAQ
Common questions
What can a virtual assistant do for an executive coach?
Scheduling, client onboarding, invoicing, CRM updates, content support and general admin, so you spend your time coaching.
How much does it cost?
Managed VA support starts at $10 an hour, with QA and management included, and begins with a one-week trial.
What hours do you work?
US business hours. Our team is based in Dhaka, Bangladesh, and works on US time, so you can reach us live during your working day.
How do you handle client confidentiality?
Every team member signs an NDA, the team works inside your own tools rather than copying client details out, logins stay in a password manager, and managers monitor the browsers the team works in. Your clients deal with you; we stay in the background.
How do I hand work to the team?
Send tasks the way you already work: email, a shared task list or a message to your team lead. Recurring work such as session reminders, invoicing and inbox triage is set up once and then runs without you asking. The lead reviews the output and QA checks it before it comes back to you.
Can you also help me find coaching clients?
Yes, as a separate service. Our lead generation program for executive coaches reaches the founders, executives and HR leaders who buy coaching, on LinkedIn and email in your voice. See lead generation for executive coaches.